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Tired of paperwork?
Cleaning businesses, like any other business, still need very efficient tools to help them better manage projects, clients and jobs. What makes project management particularly complex is the hassle to make airtight plans, predict estimates, take care of resources and finish jobs within a budget.
To better facilitate these tasks, multiple project management tools have been developed. Cleaning businesses can also benefit from these tools quite a lot. We’ve gathered 8 tools that you can start using for your business right now!
While none of these can take care of every tedious part of project management, individually they are all strong in their purposes. And what’s even better, they’re ridiculously easy to use. No need to spend a lot of time learning how to get the most out of them. You can choose to use one, two, or even more of these tools to help make your life a whole lot easier.
Let’s get into them!
Atto – for tracking time & workloads
One of the most important aspects of good project management is being able to effectively manage time. With Atto, you can do both with a breeze. Atto features automatic time tracking where employees can clock in and out of jobs with one touch of the screen. This way, you’re able to keep accurate records of how long a specific job took to be completed. An office your team cleaned on Monday might have taken 3 hours or a whole house on Wednesday took a total of 5.5 hours. In both these cases, you can bill your clients the correct amounts and back them up with data. In Atto, you can see a dashboard of how much your team has worked within a day, week and how much time certain projects need. You will be able to meet deadlines, make better future estimates and even see who has been working a lot and who can take over some responsibility to ensure no one is left with nothing to do or overworked.
ProofHub – for assigning and managing tasks
One of the simplest project management tools is ProofHub. It has a very easy-to-follow design and you don’t even need any prior knowledge of such tools to be able to use them. It’s perfect for any type of team, and especially for cleaning businesses. You can easily assign tasks to appropriate teams, set deadlines, monitor progress and more. To make it even more appealing, it also offers in-app communication as well. Planning cleaning jobs has never been easier! With ProofHub you can even post new updates in the “Announcements” part so that all of your employees can have access to it and can check back whenever they need to. Another great perk is that you can share files with everyone in your team, like pictures of before-and-after a cleaning job.
TeamGantt – for easy scheduling
If you’re looking for a tool to help you schedule jobs and work like a pro, then TeamGantt is the one for you. It features a great timeline design where you can easily drag and drop charts. Everything is pretty self-explanatory. If you’re a planning freak and need to envision a project’s timeline, then TeamGantt will make this process extremely easy. You can look at all of the projects you have going on within a month and even track their project. This is great for when you have multiple locations to clean and you have to know when to schedule them and who to assign them to. And same as with ProofHub, you can also have conversations and share files within the appropriate projects.
Wrike – for more sophisticated task management
Do you need a very efficient project management tool that will help you manage tasks like a pro? Then we suggest Wrike, a well-known software for being one of the best. The dashboard offers a clear overview of all pending tasks, upcoming assignments and even those that are overdue. Each section is highlighted for easy navigation and the colors are pretty subtle to the eyes. So if you’re not a major fan of colorful planning tools, then Wrike is perfect for you. You can even import and export Google Docs easily with one click.
Trello – for visibility and coordination
Another simple tool that will help you manage your cleaning business’s projects is Trello. If you’ve done a little bit of research, you’ve probably heard of Trello. It is incredibly user-friendly and helps you basically manage every single thing within your business, not just projects. The design is simple and visually appealing. You create “boards” and name them according to your needs, and within every “board”, you create “cards” with tasks on them. You can set deadlines, assign tasks and even create simple timelines for projects. You can manage specific clients and jobs by creating a Trello “board” for clients and “cards” for each job you complete for them. It’s a great way to look at everything in one place and get an overview of the progress you make.
Basecamp – for structured communication
Another tool that will help your cleaning business better manage its projects in Basecamp. With lots of employees working remotely from different locations, clear communication will keep the ball rolling. Having everything on one page is also a major perk of Basecamp. You won’t have to spend a lot of time searching for old documents and information. The software also offers a simple way to make to-do lists for each project and even gives small reminders for unfinished tasks. Furthermore, having all the discussions your team had throughout a project in one place is one of the best features of the software. It’s an information hub for managing projects.
GanttPRO – for better progress visualization
GanttPRO is another project management tool similar to TeamGantt that we mentioned earlier, but a little more sophisticated. It’s chart-based software that helps you visualize the progress that your cleaning business makes with every job. You can easily create and assign tasks, track progress, make project portfolios and even add dates and deadlines. While the design may be a little busy for some, it is still a great option for those who want to have everything in one place.
Asana – for simplified, streamlined collaboration
Asana is also a well-known project management tool that has often been referred to as “unrivaled”. Its best asset is a streamlined collaboration between your employees. While the main functions are quite similar to the rest - i.e creating and assigning tasks, alter deadlines and create lists - you can get updates from all team members on when they finish their tasks. This is a great tool to help you manage which jobs are finished, which ones are in progress and which ones have yet to start all without having to personally call employees. You won’t have to micromanage your team with Asana, and you can even get detailed reports on strengths and weaknesses.
All of these tools are immense helpers with project management. They will help you take your cleaning business to the next level by digitizing your tasks and offering a space where everyone can add their input, share files and everything is saved and accessible at any time. No more paper, no more waste - only a highly efficient business. Start using any (or multiple) of the above-mentioned tools and see how your business will change for the better.