Employee scheduling apps are technological solutions designed to streamline the process of creating, managing, and monitoring work schedules for employees within a variety of industries. These software applications come equipped with various features dedicated to optimizing work schedules, ensuring compliance with labor laws, reducing labor costs, and improving overall communication within the organization.

Employee scheduling apps are widely employed by businesses to simplify workforce management and effectively allocate resources. These applications offer capabilities such as schedule creation, shift swapping, time-off management, and real-time notifications, granting managers and employees access to essential information on their work schedules. 

In this article, we’ll take a deeper look at the best construction scheduling software and help you to make the right choice depending on your specific needs.

What Are The Best Employee Scheduling Apps In 2024?

What is the best app for scheduling employees? To answer this question, we have examined various software solutions in this category, comparing them based on their features, pricing, user-friendliness,  and support.

These top-performing scheduling apps offer an extensive range of features and cater to businesses of various sizes and industries. One key criterion for evaluating these apps was their ability to streamline the scheduling process while reducing the potential for errors and miscommunications. Many of these solutions include capabilities such as automated scheduling, shift swapping, and real-time notifications, allowing managers and employees to manage their schedules more effectively.

Best Employee Scheduling Software Comparison & Ratings Chart

The above table provides a concise comparison of the top 10 employee scheduling software, highlighting their strengths and unique features. It is crucial to consider each software's specific benefits and pricing structure when deciding on the best option for your business. 

Best Employee Scheduling Apps: Your Ultimate Guide for 2023

Best Employee Scheduling Online Software Reviewed

1. Atto

Atto is an employee scheduling software that focuses on time tracking and attendance management. It's best suited for small and medium-sized businesses looking to streamline their workforce management processes. Atto offers a user-friendly interface that helps admins and employees alike to quickly create schedules and manage their hours.

Top Features

• Time tracking: Accurate and easy-to-use system for recording hours worked by employees.

• Location tracking: GPS-enabled feature for monitoring worker locations throughout the day.

• Intuitive scheduling: Simplifies the process of creating and managing rosters for various teams.

Pros

• User-friendly interface for quick adoption by staff of all skill levels.

• Automated timesheet calculation and reporting features save time for managers.

• Location tracking provides better accountability and transparency for remote teams.

Cons

• Limited customization options compared to other scheduling software platforms.

• May not have advanced features required for larger organizations.

• No built-in communication tools like in-app messaging or notifications.

Pricing

Atto pricing starts at $9.95 per user per month, with a 14-day free trial available for new clients.

2. Procore

Procore is a cloud-based project management software with employee scheduling capabilities. It's designed for construction companies that need to manage projects while keeping track of their workforce. Procore's platform makes it easy for managers to assign tasks, track progress, and communicate with their teams in real-time, ensuring that projects stay on schedule.

Top Features

• Construction project management: Comprehensive platform for managing all aspects of construction projects.

• Task assignment: Easily assign tasks to team members with due dates and priority levels.

• Real-time communication: Built-in tools for team collaboration and instant updates on project status.

Pros

• Designed specifically for the construction industry, catering to unique needs.

• Streamlined and efficient project management capabilities.

• Excellent communication tools enhance collaboration and efficiency.

Cons

• May not suit businesses outside of the construction industry.

• Steeper learning curve for those unfamiliar with construction processes.

• Pricing can be expensive for smaller companies.

Pricing

Procore's pricing is based on a custom quote, which is determined by the client's specific needs and requirements.

3. Connecteam

Connecteam is an all-in-one employee scheduling app that integrates time tracking, communication, and task management. This app is best suited for businesses of all sizes looking for a versatile and customizable solution for workforce management. Connecteam allows managers to quickly create shifts and assign tasks, while employees can use the mobile app to clock in and out, communicate with their team, and update their status.

Top Features

• Schedule creation and management: Easy-to-use tools for designing and modifying shifts.

• Time tracking and attendance: GPS-enabled feature for accurate recording of hours worked and locations.

• Task management and communication: Assign tasks, monitor progress, and enhance team collaboration.

Pros

• All-in-one platform for streamlined workforce management.

• Intuitive interface and mobile app make it user-friendly for all team members.

• Customizable to fit the specific needs of different industries and organizations.

Cons

• Limited options for advanced schedule optimization and forecasting capabilities.

• The free plan has limited features and may not suit larger businesses.

• Some users may experience occasional glitches with the mobile app.

Pricing

Connecteam offers a free plan for small teams and paid plans starting at $29 per month for businesses with more advanced needs.

4. Jobber

Jobber is a service-focused employee scheduling software that caters to businesses in the home service industry, like landscaping, cleaning, and HVAC companies. With Jobber, managers can easily create and manage employee schedules, track work hours and job progress, and improve overall team communication. This software emphasizes job tracking and client management, making it an ideal choice for businesses looking to streamline their operations.

Top Features

• Home service job management: Comprehensive tools for tracking all aspects of service jobs.

• Client management: Built-in CRM for managing customer relationships and improving client communication.

• Employee scheduling and tracking: Easy-to-navigate interface for creating shifts and monitoring team progress.

Pros

• Tailored specifically for the home service industry, addressing unique scheduling challenges.

• User-friendly design geared toward efficient scheduling and job management.

• Stellar client management tools for improved customer satisfaction.

Cons

• Not suitable for industries beyond home services.

• Some users report a lack of customization options for certain features.

• Limited integration capabilities with third-party tools and services.

Pricing

Jobber pricing starts at $29 per month for a basic plan, with more feature-rich plans available at higher price points.

5. CoConstruct

CoConstruct is a cloud-based construction management software with employee scheduling capabilities. Its primary focus is on providing tools for managing budgets, schedules, and communication between team members and clients. CoConstruct is best suited for custom builders, remodelers, and design-build companies seeking an integrated solution to manage their projects and workforce.

Top Features

• Construction project management: Comprehensive tools for managing budgets, schedules, and team collaboration.

• Client communication: Streamlined interface for sharing project updates and documents with clients.

• Employee scheduling and timesheet tracking: Easily create schedules and monitor team attendance.

Pros

• Designed specifically for custom builders and remodelers, meeting unique industry needs.

• Efficient and accurate budgeting and scheduling tools.

• All-in-one solution for managing construction projects from start to finish.

Cons

• May not be suitable for construction companies outside the custom building and remodeling niche.

• Steeper learning curve for those unfamiliar with industry-specific software.

• Limited options for integration with other software platforms.

Pricing

CoConstruct pricing is available upon request. They offer a free demo to explore the software before purchasing.

6. Assignar

Assignar is a cloud-based construction management app that streamlines employee scheduling, workforce management, and project monitoring. The software is designed specifically for subcontractors, contractors, and construction companies working on large-scale projects. Assignar allows organizations to manage their resources, assign and track work, and generate reports to improve efficiency.

Top Features

• Resource allocation: Intelligent tools for assigning resources and equipment to match project needs.

• Project monitoring: Real-time visibility into on-site activities and project progress.

• Employee scheduling and timesheet tracking: User-friendly interface for assigning shifts and logging hours.

Pros

• Tailored specifically for construction companies to match unique industry requirements.

• Streamlines project management to improve efficiency and reduce costs.

• Robust reporting tools to keep stakeholders informed.

Cons

• May not suit smaller businesses or those outside the construction industry.

• Limited customization options for certain features.

• Some users may find the setup process time-consuming.

Pricing

Assignar offers custom pricing based on the individual needs of each client. A free trial is also available for interested parties.

7. Buildertrend

Buildertrend is an employee scheduling and construction project management software designed for contractors and builders of all sizes. This comprehensive solution offers powerful tools for project management, customer communication, and scheduling, making it an ideal choice for construction businesses that want to streamline their processes.

Top Features

1. Scheduling & Task Management: Buildertrend's scheduling and task management tools make it easy to create and assign tasks, set deadlines, and track progress.

2. Daily Logs & Time Tracking: The software offers robust daily log and time tracking capabilities, allowing users to keep up-to-date records of jobsite activities and employee hours.

3. Client Portal: Buildertrend's client portal allows customers to view project updates, approve selections, and communicate with the project team.

Pros

1. Buildertrend is highly customizable and can accommodate various business needs.

2. The software includes helpful integrations with accounting and other third-party tools.

3. Users praise Buildertrend's excellent customer support.

Cons

1. Buildertrend has a steep learning curve, and it can take users time to master all its features.

2. The software might have occasional performance issues or glitches.

3. Users with smaller budgets might find the pricing structure to be expensive.

Pricing

Buildertrend offers three pricing tiers: Core, Pro, and Premium. Pricing details can be found on the Buildertrend website.

8. Buildxact

Buildxact is an online estimation software and construction project management platform designed for small to medium-sized builders and contractors. The software offers a range of features, including scheduling, job costing, and project tracking, making it a suitable choice for businesses seeking an all-in-one solution for their construction needs.

Top Features

1. Estimating and Quoting: Buildxact enables users to quickly generate accurate quotes, budgets, and materials lists.

2. Scheduling: With its drag-and-drop scheduler, Buildxact makes it easy to plan and adapt project timelines.

3. Job Costing: The software's job costing tools help users track all project costs, including labor, materials, and expenses.

Pros

1. Buildxact provides easy-to-use estimation tools that generate precise quotes and budgets.

2. The software automates many tasks, saving users time and effort.

3. Users report excellent customer support provided by the Buildxact team.

Cons

1. Buildxact lacks advanced customizability, which some users might require.

2. The software can be difficult to learn for users new to the construction industry.

3. Some features are limited and might not cater to the needs of larger businesses.

Pricing

Buildxact offers two pricing plans: Starter and Professional. Detailed pricing information is available on the Buildxact website.

9. Knowify

Knowify is a cloud-based construction management and scheduling software designed for small to medium-sized businesses. It offers comprehensive features for builders, specialty contractors, and residential remodelers, making it an ideal solution for businesses searching for efficient scheduling and resource management tools.

Top Features

1. Job Costing & Budgeting: Knowify's job costing and budgeting tools help users accurately plan and track project expenses.

2. Scheduling & Resource Allocation: The software's scheduling capabilities enable users to manage resources and timelines effectively.

3. Contract Management: Knowify's contract management feature allows users to create, manage, and track contracts with ease.

Pros

1. Knowify's user-friendly interface makes it easy to navigate and learn the software.

2. The platform offers a comprehensive set of features for construction management and resource planning.

3. Users appreciate the responsive and helpful customer support provided by Knowify.

Cons

1. Some users might find Knowify's customization options to be limited.

2. The software occasionally experiences glitches or slowdowns.

3. Knowify's reporting feature might not be as robust as some users require.

Pricing

Knowify offers four pricing plans: Essentials, Plus, Growth, and Enterprise. Specific pricing details can be found on the Knowify website.

10. Redteam

Redteam is a cloud-based construction project management software aimed at commercial construction companies. Offering a wide range of tools for scheduling, budgeting, and project tracking, Redteam is well-suited to businesses looking for a comprehensive construction management solution.

Top Features

1. Construction Management: Redteam provides a suite of powerful construction management tools that cover all aspects of a project.

2. Collaboration and Communication: The platform makes it easy for all project members, including subcontractors and clients, to communicate and collaborate.

3. Document Management: Redteam offers robust document management features, from version control to electronic signatures.

Pros

1. Redteam covers all aspects of construction management, from preconstruction to project closeout.

2. The software boasts an intuitive interface, making it easy for users to navigate and find necessary features.

3. Users appreciate the responsive customer support offered by Redteam's team.

Cons

1. The platform might not be ideal for smaller businesses or those with limited budgets.

2. Redteam has a steep learning curve, especially for users unfamiliar with construction processes.

3. Some users report occasional bugs and glitches within the software.

Pricing

Redteam offers three pricing tiers: TeamPlayer, TeamLeader, and Enterprise. Additional pricing information can be found on the Redteam website.

What Features To Look For When Choosing Work Scheduling Software?

When selecting work scheduling software for your business, it's crucial to consider the key features that will help streamline employee scheduling and shift management processes. Here are some essential elements to look for when choosing the right software.

1. Ease of Use

A user-friendly interface and intuitive design are crucial for ensuring that managers and employees can quickly adapt to using the software. Look for drag-and-drop schedule builders, easy shift assignment processes, and seamless shift swapping functionality.

2. Customization and Flexibility

Opt for a software that offers high customization and flexibility to adapt to various business needs. This includes features like configurable schedules, multiple shift templates, and the ability to manage different departments and roles.

3. Time and Attendance Tracking

Accurate time tracking is essential for effective employee management. Choose a construction time tracking software with features like clock-in and clock-out capabilities, GPS location tracking, and timesheet generation to prevent errors and ensure accurate payroll processing.

4. Clear Communication Features

Efficient scheduling requires clear and timely communication between managers and employees. Look for software that offers built-in messaging systems, notifications for shifts and schedule changes, and the ability to communicate through various channels (email, text, in-app messaging).

5. Integration with Existing Tools

 The scheduling software should integrate seamlessly with your existing business tools and systems, such as HR, payroll, and CRM platforms. This will allow for smooth data sharing and minimize the need for repetitive manual tasks.

6. Mobile App Access 

Having a mobile app for work scheduling software enables employees and managers to access schedules, request time off, and approve or swap shifts on-the-go. Ensure the software you choose offers a user-friendly mobile app that works on various devices.

Which Of The Top Staff Scheduling Applications Is Right For You?

There are various factors to consider when choosing the most suitable staff scheduling application for your business. The top applications available in the market cater to different user requirements and offer diverse features. To make an informed decision, you should be thorough in identifying your needs, prioritizing the features that matter the most, and comparing them against the options available.

To determine which application is right for your business, consider the following factors:

• Size of Your Business: Some applications may cater better to small businesses, while others may scale up for large organizations. Determine the size of your workforce and choose accordingly.

• Industry Requirements: Certain industries may have specific needs or labor regulations that require specialized scheduling software. Research industry-specific scheduling applications if you fall under this category.

• Budget: Ensure that the staff scheduling application you select is within your budget constraints. Explore different pricing plans, considering the possibility of scaling up in the future.

• Integration: Check whether the application can easily integrate with your existing systems, such as HR software or payroll, for seamless data transfer and management.

• Ease of Use: Your staff should be able to adapt to the application easily. A user-friendly interface and straightforward features are crucial for quick onboarding.

Invest time in researching and comparing the top staff scheduling applications based on these factors. Don't hesitate to take advantage of free trials or demos to explore their full potential. Remember, the key is to find an application meeting your unique requirements, making your employee scheduling more efficient and productive.

FAQs

Why Should You Automate Staff Scheduling?

Automating staff scheduling can provide numerous benefits to businesses, both large and small. By using an employee scheduling app, managers and business owners can save time and reduce the risk of errors. Automated scheduling systems often include features such as:

• Shift assignments: Automatically assign shifts to employees based on their availability, preferences, and skills.

• Time-off management: Easily track and approve time-off requests from your staff.

• Overtime tracking: Monitor and manage overtime to ensure that employees are not overworked and that labor laws are being followed.

• Notifications and reminders: Automatically send notifications to employees about their upcoming shifts, reducing the chances of no-shows and tardiness.

Automating staff scheduling also enables better communication within your team and minimizes misunderstandings or conflicts related to scheduling. Overall, it can lead to increased employee satisfaction and improved efficiency in managing your workforce.

What Is The Best Employee Scheduling App For Small Businesses?

Finding the best employee scheduling app for small businesses will depend on your company's specific needs and budget. That said, there are several highly-rated applications that cater to a variety of industries and requirements. Some popular choices include:

• Shifts app: This user-friendly app offers a straightforward way to manage employee scheduling, along with payroll and overtime management features.

• Atto: Providing a suite of tools for scheduling and managing crews on the field, including communication, and job management, Atto is an all-in-one solution for small businesses.

• Square Appointments: Aimed at appointment-based businesses, Square Appointments offers scheduling, payment, and customer management capabilities in one platform.

It's vital to evaluate the features, pricing, and user experience of different options to find the best fit for your business. In addition, consider whether the app offers mobile accessibility for managers and employees and if it integrates with other software solutions you're using for payroll or time tracking.